From boiler callout to invoice paid — in minutes
Built for Gas Safe engineers. Manage your diary, send quotes, take card payments on site, and keep clean records — all from your phone.
Sound familiar?
The problems Earnhouse solves for gas engineers
Emergency callouts with no paperwork ready
You get a call, you fix it, you invoice later. Or you forget. Earnhouse lets you create an invoice on the spot — while you're still at the property.
Annual service reminders falling through the cracks
Boiler service due? Earnhouse keeps a record of every client and job so you can see who's due a visit — and reach out before they call someone else.
Clients who don't carry cash
The old "I'll bank transfer you" routine costs you days. Card payments via the invoice link mean clients pay before you leave.
Keeping up with a full service schedule
Spring and autumn mean back-to-back jobs. The Earnhouse scheduler shows your full week, lets you batch-book jobs, and handles the diary so you can focus on the work.
What you get
Everything a gas engineer needs in one app
On-site invoicing
Create and send an invoice before you leave the property. Client pays by card in seconds.
Card payments via link
Every invoice has a secure Pay Now button. No app download needed for the client.
Service job scheduling
Book callouts and annual services in the same diary. See gaps, avoid double-booking, plan your week.
Client records
Every client, every job, every invoice — all stored and searchable. Know exactly what you did and when.
Quote to invoice
Send a quote for a new boiler install, get it approved, then convert to invoice in one tap on completion.
Xero & QuickBooks sync
All invoices sync to your accounting software automatically — no manual data entry.
How it works
From first enquiry to money in the bank
Job comes in
Callout or planned service — add it to the scheduler in seconds. Full address, client details, job notes.
Do the work
Mark the job started. Add any parts used as line items as you go.
Invoice on the spot
Convert the job to an invoice before you leave. Send it directly to the client's phone.
Client pays
They tap the link, enter card details, done. You're notified immediately.
Plays well with your other tools
Works with the software you already use
Xero
Invoices, payments and contacts sync automatically. No double entry at tax time.
QuickBooks
Full invoice and payment sync with QuickBooks Online. VAT codes handled correctly.
Stripe
Card payments via every invoice link. 1.5% + 20p for UK cards. No extra Earnhouse fees.
Questions
Common questions from gas engineers
Can I use this for both callouts and planned annual services?
Yes. Both job types work identically — add it to the diary, do the work, invoice on completion. The difference is just in the scheduling.
Can I attach photos or notes to a job?
Yes. You can add notes to any job — useful for recording what was found, what was replaced, and any follow-up work recommended.
Does it work if I'm a sole trader Gas Safe engineer?
The Solo plan is built for sole traders. One user, all features, £15.99 a month — and a 14-day free trial to start.
Can I quote for new boiler installs as well as service work?
Yes. You can build detailed quotes with line items for the boiler, parts, labour and VAT — then convert to invoice on completion.
What if I need to take a deposit before ordering parts?
You can invoice for a deposit upfront and a final balance on completion. Clients pay each one separately via the card link.